CIPL-Emp-mgt

 

Privacy Policy

CIPL Employee Management System
Effective Date: January 21, 2026

1. Introduction

CIPL Employee Management System (“Application”, “App”, “we”, “us”, or “our”) is a mobile application developed and maintained by CIPL . The Application is designed to support employee management, attendance tracking, and related organizational operations.

This Privacy Policy explains how we collect, use, store, protect, and share information when you use the Application. We are committed to protecting user privacy and handling personal data responsibly and transparently.

By downloading, installing, or using the Application, you agree to the practices described in this Privacy Policy.

2. Scope

This Privacy Policy applies only to the CIPL Employee Management System mobile application and its associated backend services. It does not apply to third-party websites or services that may be linked from within the Application.

3. Information We Collect

3.1 Personal and Employment Information

We collect information necessary to create and manage employee accounts, including:

• Full name

• Email address

• Mobile number

• Employee ID

• Department and job designation

• Employment start date

• Profile photograph

• Login credentials (passwords are encrypted and securely hashed; plain-text passwords are never stored)

This information is provided directly by users or assigned by the organization.

3.2 Attendance and Work-Related Information

To provide attendance and workforce management features, we collect:

• Check-in and check-out date and time

• Attendance status (for example: present, absent, half-day)

• Calculated working hours

• Leave requests, approvals, and balances

• Asset requests and assignment records

3.3 Location Information

Location data is collected only for attendance verification and only when the user actively performs a check-in or check-out action.

• Latitude and longitude are captured at the time of check-in and check-out only

• Location data is used to calculate distance from a predefined office location

• Continuous, background, or passive location tracking is not performed

• Location access is requested only with user consent

Location data is not used for advertising, analytics, or tracking outside attendance verification.

3.4 Device and App Usage Information

For security and functionality, we may collect limited technical information such as:

• Login timestamps

• App notification preferences

• Locally stored session data using secure device storage

We do not collect advertising IDs, marketing data, or behavioral analytics.

4. App Permissions

The Application may request the following permissions, only when required for core functionality:

• Location – to verify on-site attendance during check-in and check-out

• Camera / Media Access – to upload a profile photograph

• Notifications – to send attendance, leave, and system-related alerts

You can manage or revoke permissions at any time through your device settings. Denying certain permissions may limit specific features of the Application.

5. How We Use Information

We use collected data solely to operate and improve the Application, including:

• Authenticating users and managing access

• Maintaining employee profiles

• Tracking attendance and working hours

• Managing leave and asset records

• Sending operational notifications

• Ensuring compliance with organizational policies and applicable laws

We do not sell, rent, or use personal data for advertising or marketing purposes.

6. Data Storage and Processing

Data is stored and processed using secure infrastructure, including:

• Backend servers and databases (for example, MongoDB)

• Cloud-based image storage services

• Encrypted communication using HTTPS/TLS

Access to data is restricted to authorized personnel only.

7. Data Sharing and Disclosure

7.1 Service Providers

We may share limited data with trusted third-party service providers strictly for app functionality (such as hosting or image storage). These providers are contractually required to protect data and use it only for the intended purpose.

7.2 Legal Requirements

We may disclose information if required to comply with applicable laws, regulations, legal processes, or enforceable governmental requests.

8. Data Retention

We retain personal and work-related data only for as long as necessary to:

• Provide Application services

• Fulfill organizational and legal obligations

When data is no longer required, it is securely deleted or anonymized.

9. Data Security

We use reasonable technical and organizational safeguards to protect user data, including:

• Secure password encryption and authentication

• Encrypted data transmission

• Role-based access controls

• Ongoing monitoring for security risks

No system is completely secure; however, we continuously work to protect data against unauthorized access or misuse.

10. User Rights

Depending on applicable laws, users may have the right to:

• Access their personal data

• Request correction of inaccurate information

• Request deletion of personal data

• Object to or restrict certain processing activities

Requests can be made using the contact details below.

11. Children’s Privacy

The Application is intended for authorized employees and organizational use only. It is not designed for individuals under the age of 18, and we do not knowingly collect personal data from children.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted within the Application and reflected by updating the “Effective Date.” Continued use of the Application after updates indicates acceptance of the revised policy.

13. Contact Information

If you have questions, concerns, or requests related to this Privacy Policy or your data, please contact:

Application: CIPL Employee Management System

Email: info@invnted.com

Address: A, 35, Street Number 2, Madhu Vihar, I.P.Extension, Patparganj, New Delhi, Delhi, 110092

Website: https://cipl.ai/

Company Privacy Policy:  https://cipl.ai/privacy